Place Keeper
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An outdoor community pool with lane markers and deck chairs

For pool boards

Keep the season's records straight, even when the board turns over.

Inspections, chemical system service, pump room repairs, and the opening and closing lists — in one shared timeline your whole board can see.

Start free See how it works

No credit card. Nothing to install.

What it keeps track of Pump and filter service Health inspections Chemical system work Opening and closing lists

Every spring the new board learns the pool from scratch.

How it usually goes

Last year's opening list is gone It was a note on the outgoing treasurer's phone.
The inspector asks for records And somebody starts digging through email attachments in the parking lot.
Nobody knows which pump was rebuilt So the board pays to diagnose something that was already fixed.

With Place Keeper

The list comes back every year Opening and closing tasks repeat on schedule with last year's notes attached.
Inspection records are one tap away Reports and corrections filed against the equipment they belong to.
Equipment has a paper trail Every pump, heater, and controller shows what was repaired and when.

Three steps. That's all of it.

1

Send it in

Forward the inspection report. Text a photo of the pump seal that's weeping.

health_inspection_jun.pdf
2

Say what it's about

Tap the pump room and the piece of equipment. That's what makes it findable next season.

Pump room · Main pump · Blue Water Pools
3

Find it years later

Next year's board opens the record and sees exactly how this season went.

31 entries · 12 documents · 5 vendors
WHAT YOUR TEAM SEES

One page per piece of equipment.

Main circulation pump Serviced Jun 11, 2026
Seal kit replaced, impeller cleaned (Blue Water Pools)
Opening: pressure test passed, chemical controller calibrated
Closing: pump drained, motor covered, valves tagged
Note from Marcy: motor running warm in the afternoons

Ask it the way you'd ask a neighbor.

“When was the main pump last rebuilt?”

June 11, 2026 — seal kit and impeller, Blue Water Pools.

“Where's last year's inspection report?”

Filed under the pump room: health_inspection_jun.pdf, no open corrections.

“What has to happen before opening day?”

8 tasks: shock the pool, pressure test, controller calibration, lock audit, and 4 more.

“Who did we use for the heater?”

Carolina Heat, Aug 2024 — notes and invoice attached.

Opening and closing lists

Seasonal tasks and timing that don't get lost between years.

Pump and equipment history

What was repaired, replaced, or adjusted — and when.

Vendor coordination

Contacts, notes, and invoices ready when something goes wrong mid-season.

Your records stay yours

Only your team sees it You choose who can view and who can add. Nothing is public.
You can take it with you Export every document and record at any time, in a normal file format.
Backed up automatically Records are stored securely and kept even if a phone is lost.

Questions pool boards ask us

Will it help with the health inspection? Yes. Reports and corrections are stored against the equipment, so the record is ready when the inspector asks.
Can the whole board use it? Yes — invite every board member and your pool service company at no extra cost.
Do we need someone technical to run it? No. Setting up the first building takes an afternoon, and daily use is forwarding an email or sending a text.
What does it cost? One flat price for the whole organization — [confirm current price]. No per-person charges.

Start with the pump room. Add the rest as you go.

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